Ultimate Guide For Throwing A Great Film Event

January 27, 2023

Written by Ella Rebecca Horton

Ella Rebecca has been in love with the horror genre since an early age. The Bride of Frankenstein began her love of the classics and she's been writing and collecting since.

Are you looking for a fun and unique way to entertain your friends, family, or colleagues? Why not try hosting an outdoor movie event? With the right setup, equipment, and planning ahead of time, you can create an unforgettable experience that everyone will love. 


From choosing the perfect spot to select the movie that fits your audience’s taste, organizing an outdoor movie event is no small feat. But with these helpful tips and tricks in mind, you’ll be ready to plan your own successful event in no time. So grab some popcorn, and let’s get started!



Get A Mobile LED Screen or Projector 


Start by acquiring a mobile LED screen or projector and set it up in the spot of your choice. You’ll want to make sure you have enough space to fit both the screen and your audience, as well as provide seating for everyone. Check if there are any local regulations that may affect where you’re allowed to host an outdoor movie event, such as rules around noise levels or the time at which you must end your event. You can find LED trailers for hire online or by contacting your local rental companies. It’s important to check on the size, weight, and other limitations of your chosen screen or projector before committing.


Gather Your Audio-Visual Equipment 


Once you’ve got the perfect spot and a reliable mobile LED screen or projector, it’s time to gather all the necessary audio-visual equipment for your outdoor movie event. You’ll need a sound system and speakers, as well as cables, extension cords, and other audio-visual equipment, such as extra screens or projectors for larger events. Make sure you’ve got all the necessary adaptors before you start setting up your equipment.


Choose The Right Movie 


When selecting a movie for your outdoor movie event, it’s important to choose a movie that is appropriate for the event. Consider the type of audience you’re aiming for – Is the event targeting families, adults, or teenagers? Different age groups will have different interests and tastes in movies, so be sure to pick something that appeals to your target demographic. If you’re not sure which movie might be best, consider screening a classic film or one with broad appeal. If the event is family-friendly, you can also consider a G or PG-rated film. 


You should also think about the length of the movie before selecting it – some films may be too long for an outdoor viewing session, so make sure to pick something that can be comfortably watched in the time frame of your event. Additionally, if there are any licensing issues, check if you can legally show the film at your outdoor movie event. 


Finally, make sure that the movie you pick is one you would actually enjoy watching as well. After all, it’s more fun for everyone when the host of an event personally enjoys the movie selection! 


Provide Food And Drinks


Providing food and drinks for your guests is essential. Depending on the number of people attending, you may want to hire a caterer or serve snacks yourself. If choosing to do it yourself, you should consider simple finger foods such as chips and dip, popcorn, pretzels, and cookies. You can also provide drinks such as soda, juice, and iced tea. If you’re hosting a more formal event with an adult crowd, you may want to consider serving wine or beer. It is important to remember that if serving alcoholic beverages, you should have someone designated to be in charge of drink distribution and monitor the amount of alcohol being served. Keep in mind that food and drinks should be easy to eat and drink while seated since your guests will be watching the movie. Additionally, avoid any mess-prone foods such as tacos or dinners with gravy. If you’re looking for a unique way to serve snacks, consider providing a concession stand with popcorn machines and other treats. This can add a festive atmosphere to the event and give your guests a movie theater feel. 


Overall, organizing an outdoor movie event can be a fun experience for everyone involved. Just make sure you’ve got the perfect spot, reliable equipment, the right movie, and plenty of snacks and drinks! With these tips, your guests will have a memorable time watching their favorite films under the stars. Be sure to publicize your event ahead of time to get a good turnout and have a great time watching movies outdoors with family and friends! Good luck with organizing your outdoor movie event! Have fun!

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